How every place gets its address, its pin and its place in a guide — and what has to be true before it goes Live.
StructureBy type of guide
1Each guide has one place row, and its unit is set per guide. The unit is the word people there actually use: neighbourhood, town, comune, ward, county, colonia, arrondissement, gu, suburb, distrito, commune, province, kommune, canton, okrug, region. Read the guide’s setting. Never guess from its name.
2Guides nest from larger to smaller. Country → state or province → county or region → city or town → neighbourhood or area. A place is filed in the smallest guide that exists for it, and shows in every guide above it on its own.
3City guides use neighbourhood, or the city’s own word for it (colonia, arrondissement, ward, gu). Each place needs one value from that city’s list, spelled the way the list spells it.
4Region and state guides (Maine, Upstate NY, California, Massachusetts) use town. Maine is region → town, Portland included. The region is one of the eight Maine region guides.
5Out East is area (Hamptons / North Fork / Shelter Island) → town or hamlet. The six sub-town identities (Springs, Eastville, Pipes Cove, Northwest Woods, Napeague, Shinnecock) show as their own pill wherever a place carries one.
6Country guides use town or city. A place whose city has its own guide files into that city guide. Otherwise it sits at country level until a smaller guide is made (Kyoto, Nice). That’s correct, not a wiggle.
7A guide with no unit can’t be published.
Adding a placeEvery path: Trawl, research, sessions, imports, the board, your own adds
A place isn’t added until it can be used.
1Check identity by its pin, never by its name. Before writing anything, confirm the business at that address is the one meant, and that it’s inside the guide’s area.
2Look for a duplicate first: same name nearby, same website, same Instagram. A branch is its own place with its own address. A duplicate gets marked and collapsed, never dropped.
3Street address, from the business’s own site or listing first.
4A pin on the building, from that address, the same on the place and on its guide entry. Never a town centre. Never borrowed from another record.
5The guide’s unit value (town, neighbourhood…), from the guide’s own list, in the right box.
6Filed in the smallest guide that fits.
7Website, Instagram, days and hours, phone, and whether booking is needed. When something doesn’t exist, record that it doesn’t. Never leave it blank.
8Say where it came from: which path, which session, the date.
9Facts only. Never your verdict, story or description. Never your notes box.
10Board cards become places. A card on the residency board is made from a place, or makes one.
Special casesHow each kind is handled
1Makers or brands with no public address are a different kind of thing, not a place missing a pin. No pin, ever, and never a town centre. They’re tied to the town they work from; if no town is published they sit at the guide’s top level, with the reason recorded. Where to buy them is a separate stockist link, and the stockist’s address never becomes theirs. In the Guide Curator they have their own group, Online / no public address, and aren’t counted as missing a pin.
2Hard to find. A real address map data can’t find. Pinned by hand on the building or entrance, marked hard to find, with directions. The public card reads “Hard to find — directions inside” with your directions underneath. The directions are yours; a session never writes them.
3Out of area. It goes to the guide it’s actually in, making one if it needs one. Never forced into the nearest guide. Until then it stays where it is, marked, and isn’t published from the wrong guide.
4Closed. Written one way. Never Live. In your working views it stays, collapsed under a closed heading with a count. Never removed.
5Duplicates. One is kept. The other is marked as a duplicate of it and collapsed, and its links carry over. Never deleted.
6Branches. Each branch is its own place with its own address and pin, linked to the others.
7Name collisions (Greenville ME vs SC, Northport ME vs NY, Daughters Rockland vs Austin). The pin decides. Anything researched under a name has to match the pin’s town before it’s kept.
8What you’ve seen in person outranks any source. It’s settled your way and recorded with the date.
The publish gateIt warns, it never blocks
When you set a place to Live in the Guide Curator, it checks these. Anything missing shows as a short list, in words, with one tap to set it Live anyway.
1It’s filed in the smallest guide that fits, and that guide has a place unit, and the place has that unit’s value.
2Either a street address with a pin on the building (both copies of the pin agree), or “no public address” with its town named and the reason recorded, or “hard to find” with a hand pin and directions.
3It’s inside the guide’s area.
4It isn’t closed and isn’t a duplicate.
5Its website, Instagram, hours, phone and booking are filled in, or recorded as not existing.
